The"Request for Payment" form is used for unforeseen services performed by an individual or business. Most expenses should be handled through the TxEIS Requisition/Purchase Order process.
The "Travel Request" form is for employees seeking advance payment for trip expenses incurred for school related travel.
The "Request for Reimbursement" form is for employees seeking reimbursement for expenses incurred conducting school related business or travel.
• If seeking reimbursement for mileage on multiple trips, please attach a travel log.
• For expenses unrelated to travel use the "OTHER" section of this form.
Attachment to "Request for Reimbursement" when seeking payment for multiple trips.
The "Athletics Pay Sheet should be completed by an athletic coordinator after every home game to ensure payments are processed for game officials and local staff. A W-9 should be on file in the business office for every official, if in doubt of prior submission please have them complete a new form.
The "New Vendor Information" form should be initiated by WISD personnel who need to add a vendor not already listed in the TxEIS database.
Every vendor should have a "W-9" form on file with the business office.
This packet includes: Report of Injury Form, Accident Witness Statement, Nurse's Injury Statement, and Supervisor's Accident Investigation.
ACTIVITY FUND PROCEDURES
Sponsors are required to submit the Activity Fund Request for Payment Form to their campus principal for approval to disburse organization funds.
Sponsors are required to submit the Activity Fund Deposit Form to the campus office every time funds are to be deposited into organization accounts.
Sponsors are required to return the Activity Fund Disbursement Form to the campus principal when cash, gift cards or prizes are distributed out of organization funds.
Human Resources Forms & Information
The 'Monthly Time Sheet' should be completed by campus and administration auxiliary staff. (LVNs, para-professionals, secretaries, etc)
The 'Absence from Duty Report' should be completed by any employee who misses class time or a scheduled work day, even when attending school related events or workshops.
This form should be completed and submitted for approval to the principal/supervisor 3 days prior to the anticipated absence.